Alert

ALERT: Employers must use new I-9 starting Jan. 22, 2017

New I-9 form image

January 6, 2017

On and after Jan. 22, all employers are required to use a revised Form I-9 released last November by the US Citizenship and Immigration Services (USCIS). The new Form I-9, or Employment Eligibility Verification form, is designed to help employers and employees by offering on-screen prompts, instructions, drop-down menus and built-in validation to help prevent incorrect entries.

Some changes incorporated into the new I-9 are as follows:

  • Space for more than one form preparer and translator if needed
  • In the “other names used” space, only last names will be required instead of first and last names.
  • Space for “Citizenship and Immigration Status”
  • A dedicated space for employers to enter required information such as Temporary Protected Status or Optional Practical Training extensions

The revised forms are also easier to complete on a computer and automatically add a quick response (QR) code when the form is printed. This revised form is not a substitute for an electronic I-9 – it still must be printed out, signed, stored, and verified and updated when required. E-Verify is completed based on information received from the completed Form I-9.

Employers must complete Form I-9 to verify the identity and employment authorization of all new hires. For more information about the revised I-9, visit the USCIS site.

You can also download Form I-9 versions from this page.

Need more information?

For more information about the revised Form I-9 or other employment and human resource questions, please contact your AGH professional or AGH senior organizational development consultant Carrie Cox using her information below.

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Carrie Cox, PHR, SHRM-CP
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Carrie Cox, PHR, SHRM-CP

Senior Organizational Development Consultant
Organizational Development & Family Business Services

Carrie has experience in a variety of human resource functions, including labor laws, compensation structures, employee classification, benefits administration, performance management, and human resource best practices. She has served clients in a number of industries including manufacturing, construction, banking, and not-for-profits. Carrie is a member of the national and local chapters of the Society of Human Resource Professionals (SHRM) and serves on the Wichita chapter board of directors. She is a certified practitioner for the Myers-Briggs Type Indicator® and the Hay Group’s Emotional and Social Competency Inventory. Her additional certifications include Professional in Human Resources (PHR) from the Human Resource Certification Institute and SHRM-CP designated by the Society for Human Resource Management.

Information in this document has been obtained by Allen, Gibbs & Houlik, L.C. from sources believed to be reliable. However, AGH does not guarantee the accuracy nor completeness of any information. This communication does not and is not intended to provide legal, accounting or other professional advice or opinions on specific facts or matters, and accordingly, AGH assumes no liability whatsoever in connection with its use. Nothing in this communication can be used to avoid penalties that may be imposed by a governmental taxing authority or agency.