Employee policy review

How to review employee policies

Employee policies are needed to help employees understand the expectations at the workplace. It is critical to review them periodically.

A well-crafted employee handbook helps employees understand what is expected of them and sets them up for success, while giving managers clear guidelines as well. It is important to keep your employment policies updated and relevant to current business practices.

When should you review your policies?

When is the best time to review your employment related policies? Really, any time can be good. Employment laws and workplace practices can change at any time, so a periodic review of your policies is key to staying compliant with regulations and in alignment with current practice. Having a policy that no one follows or that is outdated can be even more problematic than having no policy at all.

An annual review of your employment-related policies is best, and sometimes you may have a need to update policies even more frequently. Those can be done with an addendum to your policies if you do not want to update the entire handbook at once.

Key questions to ask

While your HR leader should be ultimately responsible for the updates, management and employee input is critical. Policies should be reviewed with the following questions in mind:

  • What is not working in practice?
  • Which policies are questioned most often?
  • Which policies do we most often have to enforce or consider discipline for non-compliance?
  • Which policies are most challenging to enforce?
  • Are policies creating challenges to recruit or retain the best employees?

Answers to those questions, with input from managers and employees, will help you consider which policies may need revisions, in addition to those that require changes due to legal compliance concerns.

Don’t forget to communicate

When policy updates are made, communication to your employees is essential, and training may be necessary for supervisors as well, depending upon the subject of the policy changes. If substantial changes are made that could affect employment situations, having employees acknowledge the new policy revisions is recommended.

Questions?

For more information about employee policies or other HR issues, contact Carrie Cox using the information below.

Carrie Cox

Senior Consultant
HR & Org. Development Services

Carrie has experience in a variety of human resource functions, including labor laws, compensation structures, employee classification, benefits administration, performance management and human resource best practices. She has served clients in a number of industries, including manufacturing, construction, banking and not-for-profits. Carrie is a member of the national and local chapters of the Society of Human Resource Professionals (SHRM) and serves on the Wichita chapter board of directors.

She is a certified practitioner for the Myers-Briggs Type Indicator® and the Hay Group’s Emotional and Social Competency Inventory. Her additional certifications include Professional in Human Resources (PHR) from the Human Resource Certification Institute and SHRM-CP designated by the SHRM.

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